PURCHASING UNTUK SEMUA

10 Step Procurement Transformation

2008-11-11T00:02:00.000-08:00

How Do You Transform A Procurement Organization?

By Charles Dominick, SPSM

Your procurement organization is expected to continually
deliver more and greater value to your company, but how? This
step-by-step guide will help you transform your procurement
organization into a world-class operation. Best of all, these
steps can work for anyone, irrespective of department size or
industry!

1. Define the Scope of the Procurement Transformation - What is
going to be different a year from now? Your organizational
structure? The technology used? The supply base? What
else? Make sure your goals are aligned with senior
leadership's expectations for the transformation.

2. Establish a Baseline of Your People, Processes, and
Technology - How many of your people are degreed or have
professional certifications? What percentage of your spend
is under contract and how is your contract compliance?
Document key findings and statistics of the current state to
help assess the future progress of your transformation.

3. Conduct a Gap Analysis and Develop a Transformation Plan -
Prioritize the transformation initiatives on your plan by
effort and impact. Target easy wins first to build momentum.
Removing trivial annoyances such as ill defined category or
contract responsibilities will help you to quickly gain the
trust of the procurement team.

4. Develop Key Stakeholder Relationships - Review your
procurement transformation plan with key leaders to garner
support and ensure organizational alignment. Seek their
feedback on potential roadblocks. Be sure to discuss
intended benefits of changes to organizational structures or
company policies first, to avoid hitting a barrier later.

5. Set Service Level Expectations - Avoid over promising at this
point as you could lose credibility and support that is vital
to success. Convey that service levels may decline briefly
before increasing dramatically. Gain alignment on the

transformation methodology you'll use, rather than arbitrary
dates.

6. Define Performance Metrics - Metrics are needed to assess
transformation performance against goals. Choose published
metrics whenever possible. Comparisons against credible
sources (e.g., NLP, CAPS, Hackett, etc.) can help evidence
your success as well as identify areas for improvement.

7. Structure Your Organization to Support Transformation - Fully
centralized procurement organizations are not the right
answer for every company. Consider the geographical and
Business Unit needs as well as the complexity of the goods
and services being sourced before deciding on the final
organizational structure.

8. Develop Standardized, Optimized, and Documented Procurement
Processes - Detailed, yet understandable documentation is
essential to the survival of your transformation. Without
it, your hard work can quickly become undone as old habits
return. Involve key "influencers" in process improvements
to avoid transformation rejection.

9. Create Policies to Support Transformation - Policies should
clearly state who in the organization is allowed to commit
company funds and what process has to be followed to do so.
Limit the number of authorized agents and establish clear
spend limits to reduce maverick buying.

10. Continually Review and Refine - Review your original goals
and progress made with key stakeholders after 90 days and
at least twice per year thereafter to ensure continued
alignment. Refine your procurement transformation plans
and keep the focus on continually increasing the value
delivered.

PROSEDUR KATALOGING (PART I)

2008-11-09T23:17:00.000-08:00

Kataloging adalah sebuah mekanisme dalam system supply chain yang melibatkan disiplin identifikasi dan deskripsi material yang digunakan didalam operasi perusahaan sehingga dapat dialokasikan, disortir dan direview oleh pengguna dan management. Disiplin identifikasi dan deskripsi membutuhkan pengaplikasian sejumlah aturan dan prosedur yang mana harus diseragamkan dan diaplikasikan secara konsisten.

Bidang- fungsi utama dalam perusahaan yang mempunyai kepentingan pada informasi katalog antara lain :

Pengguna/user:

Menyediakan sebuah katalog yang lengkap dengan diskripsi teknis secara lengkap atas barang-barang yang tersedia (di gudang) dan yang akan digunakan sebagai dokumentasi pembelian Fasilitas ini harus cukup lengkap dan digambarkan secara teknis untuk mendukung keyakinan bahwa barang yang dibutuhkan adalah benar-benar barang yang ada dalam katalog dan sesuai kebutuhan.

Inventory Control:

Untuk memastikan bahwa barang duplikasi tidak disebutkan sebagai stok barang lain yang terpisahkan dalam inventory, dengan kata lain satu barang hanya mempunyai satu nomor stok dan satu nomor stok untuk satu barang.

Mengidentifikasi pengulangan pembelian non stok, untuk membuat biaya lebih efektif dengan membawa barang-barang tersebut ke dalam stok (bukan direct order).

Mengidentifikasi spare part (suku cadang) khusus pada peralatan yang dijadwalkan untuk diaplikasikan, sehingga suku cadang yang bersangkutan dapat juga diaplikasikan pada induk peralatannya/parent equipment.

Purchasing/Pembelian/Pengadaan:

Menyediakan diskripsi teknis secara lengkap yang digunakan sebagai dokumentasi pembelian.

Menyediakan basis/dasar dari mana pembelian akan dapat dilakukan guna menentukan calon-calon pengikut tender pembelian dan untuk membantu dengan detail penggunaan dan informasi yang akurat ketika melakukan negoisasi dengan vendor/rekanan.

Engineering:

Menyediakan informasi diskripsi tehnis untuk referensi silang dengan Engineering Bills of Material baik untuk produksi maupun tujuan pemeliharaan.

Menyediakan referensi silang antara supplai/logistik dan enginering, guna menyediakan kategori pengeluaran pada fungsi-fungsi enginering.

(Disadur dari hasil pelatihan kataloging oleh MCS)

Inilah Keluarga kecil kebanggaanku

2008-11-01T18:30:00.000-07:00

Inilah keluarga kecil kami yang bahagia :
Aku, Yayat Hidayat, Erni Hartini istriku serta Muhammad Ihsan Alhakim anakku.
Kami tinggal disalah satu perumnas karawang. Kami berada dilingkungan perumahan yang kehidupannya sangat menyenangkan. Rumah kami tepat di depan sebuah mesjid besar yang tiap hari dari pagi sampai sore selalu ramai dengan celoteh anak-anak karena digunakan untuk aktitifas TPA dan TK.

Classification Of Purchasing Goods

2008-11-01T17:29:00.000-07:00

In General, purchased materials and services can be grouped into the following categories :

Raw material. Raw material are materials which have undergone no transformation or minimal transformation, and they serve as the basic materials for a production process
Supplementary materials. These are materials which are not absorbed physically into the end product. They are used or consumed during the production process.
Semi-manufactured product. These products have already been processed once or more, and they will be processed further at a later stage.
Components. Components are manufactured goods which will not undergo additional physical changes, but will be incorporated in a system with which there are is a functional relatioship by joining it with other component. They are built in an end product
Finished or trade product. These encompass all products which are purchased to be sold, after negligible added value, either together with other finished product and/or manufactured products.
Investment goods or Capital equipment. These are the products which are not consumed immediately, but whose purchasing value is depreciated over a period of time. in general the book value is stated on the balance sheet annualy.
Maintenance, Repair and Operating Materials (MRO items). These product sometimes reffered to as indirect materials or consumbles items, represent material which are neccesary for keeping the organization running in general and for support activities in particular.
Services. Sevices are activities which are executed by third parties (supplier, contractors) on contract basis.

(Disadur dari buku Purchasing and supply chain management karangan Arjan J. Van Weele)

Menulis Ternyata susah

2008-11-01T01:26:00.000-07:00

Ini adalah x pertama saya harus menulis didalam blog ini. Berjam-jam di depan layar notebook tidak ada juga ide yang keluar tentang apa yang harus ditulis. Padalah seabrek ide ada didalam benak ini. Masalahnya saya tidak tahu harus darimana memulai. Kalau banyak orang bilang menulis itu gampang, maka bagi saya itu adalah statement yang salah.

Bagi saya menulis adalah hal yang sulit. Saya setuju dengan pendapat yang menyatakan "Budaya kita memang budaya lisan, yang lebih bisa mengutarakn ide dengan cara bicara dari dalam bentuk tulisan".

Tapi bagaimanapun juga saya harus memaksakan diri untuk memulai menulis, dan inilah hasilnya.....